From paper bids to a clean ledger

Guests expect the polish of online retail even when they are circling a table with a pen. Bid sheet scanning closes the gap between the energy of the room and the discipline your finance team needs: fewer transcription errors, clearer audit trails, and less time debating what the sheet actually said.

Printable sheets with QR anchors

Generated bid sheets can include QR codes that tie the physical page to the correct catalog item—so volunteers, bidders, and staff are always looking at the same lot in Paddle-Up. That reduces mix-ups when tables move or sheets are collected out of order.

Photo capture & assisted verification

After bidding ends, authorized staff upload photos of completed sheets. Vision-assisted processing reads handwritten bidder numbers and amounts, compares them against your registered bidder pool, and highlights rows that need a second look—cross-outs, ambiguous digits, or numbers that do not match anyone on file.

• Image-first extraction: the model is instructed to read the sheet, not to invent bids from memory of old data
• Checks that bidder numbers exist for your campaign before anything is treated as settled
• Support for multi-page or multi-photo sets when a lot needs more than one sheet

Staff stay in control

Assisted verification is exactly that—assistance. Your team reviews outcomes, resolves edge cases, and decides when to accept or adjust extracted values. The goal is speed and consistency on a busy night, not a black box that overrides human judgment on high-stakes lots.

How it fits auctions & checkout

Verified results feed the same campaign, item, and bidder records you use for mobile bidding and Stripe-backed checkout—so winners, receipts, and reconciliation tell one story. For the full auction workflow—catalog, registration, and night-of operations—see Auctions & bidding.